Privacy Policy

1. Scope

This Privacy Policy explains how Cadet Collective collects, uses, discloses, and retains information when you visit the site, create an account, submit content, or contact us. It should be read with our Terms of Service.

2. Information we collect

Account information

We collect the email address you provide for registration, confirmation, sign-in, password recovery, security, and abuse prevention. Authentication is provided through Supabase. Cadet Collective does not receive your password in readable form.

Public profile and content

We collect your chosen username, optional profile picture and biography, reviews, ratings, discussions, replies, votes, and other content you submit. Your profile picture, username, and published content are public. Do not include real names, work emails, badge or case numbers, patient information, or facts that could identify you or another person.

Moderation and account-safety information

We collect reports, report details, moderation decisions, account restrictions, deletion requests, and limited records needed to enforce our rules and investigate abuse.

Account appeals, member statements, moderator decision notes, and appeal outcomes are visible only to the affected member and authorized moderators. Appeal records are retained with the moderation audit trail.

Organization correction reports, submitted source links, and moderator decisions are visible only to the submitting member and authorized moderators. Reports are used to verify and improve public directory accuracy.

Private interests and saved activity

Individual salary reports and their structured compensation ranges are private to the submitting member and authorized moderators. Public compensation statistics appear only after at least three reports are approved.

Individual hiring-process reports are private to the submitting member and authorized moderators. Public hiring statistics appear only after at least three reports are approved.

Private moderation explanations for salary and hiring-process reports are visible only to the contributor and authorized moderators. Decision notifications do not identify the moderator.

Support requests, page paths, moderator responses, and request statuses are visible only to the submitting member and authorized moderators. Do not submit passwords, credentials, identity documents, patient information, or sensitive operational details.

Community hubs you follow are used to personalize your homepage and dashboard. These interests are private and are not displayed on your public profile. Followed organizations, saved discussions, followed discussions, preferred states, onboarding completion, and application tracking information are also private. Your optional notification preferences are private and can be changed from account settings.

Member blocks are private. We store the account identifiers needed to hide content and reduce contact between the two accounts, but we do not display your block list publicly.

We privately record the version and date of your Community Rules acknowledgment. This is used to enforce contribution requirements and is not displayed on your public profile.

Optional service verification

If you request a verified law-enforcement, fire, EMS, or corrections badge, we collect the service category, preferred private vetting method, general notes, request status, and moderator decision. Do not submit credential images, badge numbers, government IDs, or agency-sensitive information through the profile form. Any separate evidence review must be arranged privately and handled with data minimization.

Technical information

Our hosting, authentication, and security providers may process IP addresses, device and browser information, request logs, timestamps, authentication events, and essential session cookies. We may maintain limited rate-limit and security records to protect the service.

3. How we use information

• Provide, authenticate, maintain, and secure the service.
• Publish content under your chosen public username.
• Review submissions and respond to community reports.
• Evaluate optional service-verification requests.
• Prevent spam, fraud, retaliation, and security abuse.
• Respond to support, privacy, and legal requests.
• Diagnose failures and improve reliability, accessibility, and user experience.
• Comply with applicable law and protect people from harm.

4. When information is disclosed

We may disclose information in these limited circumstances:

• Service providers: Vendors that provide hosting, authentication, databases, email delivery, security, and related infrastructure, including Vercel and Supabase.
• Legal and safety reasons: When reasonably necessary to comply with valid legal process, enforce our policies, investigate abuse, or protect the rights and safety of users, responders, Cadet Collective, or the public.
• Business changes: In connection with a merger, financing, acquisition, reorganization, or transfer of the service, subject to appropriate confidentiality protections.
• At your direction: When you ask us to share information or otherwise consent.

We do not sell personal information. We do not currently serve behaviorally targeted advertisements or place advertising trackers. If advertising practices change, this Policy will be updated before those practices begin.

5. Cookies and similar technologies

Cadet Collective uses essential cookies and similar storage required to maintain authentication sessions, prevent abuse, and operate site features. The current service does not use third-party advertising cookies.

6. Retention and deletion

We retain account information and content while your account is active and as needed to provide the service. You can permanently delete your own reviews and can request account deletion from account settings.

Deletion may not immediately remove information from encrypted backups or records that must reasonably remain for security, fraud prevention, legal compliance, dispute resolution, or moderation integrity. Public content associated with a deleted account may be removed, anonymized, or retained where permitted, depending on the request and applicable obligations.

7. Your choices and rights

Account settings allow you to update your username and biography, manage your reviews, download a JSON copy of records associated with your account, and request account deletion. You may also contact us to ask for access, correction, or deletion of personal information. We may need to verify that you control the relevant account before fulfilling a request.

Depending on where you live, applicable law may provide additional privacy rights. We will not discriminate against you for making a valid privacy request.

8. Security and anonymity

We use access controls, Row Level Security, restricted database permissions, and other safeguards intended to protect information. No online service, transmission, or storage system can be guaranteed completely secure.

Uploaded profile pictures are resized, converted to WebP, and saved without the original image metadata. This reduces hidden location and device data but cannot make a recognizable photo anonymous.

An anonymous username does not make a detailed story impossible to identify. Agencies, coworkers, or others may recognize circumstances you describe. Avoid exact dates, locations, units, schedules, injuries, class details, and unusual events that could identify you.

9. Age restriction

Cadet Collective is intended only for people age 18 or older. We do not knowingly collect personal information from children. If you believe a person under 18 has provided personal information, contact us so we can investigate and remove it where appropriate.

10. United States processing

Cadet Collective and its providers operate in the United States. If you access the service from another location, information may be transferred to and processed in the United States.

11. Policy changes

We may update this Policy as the service and legal requirements change. Material changes will be identified by a revised effective date and, when appropriate, an in-service notice.

12. Contact

Send privacy questions or requests to cadetcollectiveprivacy@outlook.com. Do not include passwords, sensitive operational information, or unnecessary identity documents in your first message.